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Company Secretary

A fantastic opportunity has arisen for a Volunteer Company Secretary at Borderline.

A  Company Secretary’s role is to ensure good governance. They will also be on the charity's board of trustees and will help the other trustees to understand the charity's legal responsibilities. 


The Company Secretary’s role has a lot of elements to it. The following list is not exhaustive, but gives an idea of what the role entails here at Borderline Arts CIO.


The Company Secretary will involve the following: 


Key compliance duties

  • Report to, and comply with, the rules and regulations set by the Charity Commission.

  • Ensure that the Annual Return is completed online no later than 10 months after the year end date 

  • Ensure that the Annual Accounts and Annual Report are uploaded to the Charity Commission website at the same time as the Annual Return. 

  • Become familiar with any other reporting regulations and have a programme to ensure you meet our reporting obligations.


Understand and update key governance policies

  • Have a sound understanding of the Charity’s Constitution

  • Make updates to the Constitution as required

  • Be familiar with the policies of the organisation and review as required

  • Know the structure of the organisation

  • Understand how the charity operates on a day to day basis 

  • Understand how the board of trustees operates


Other

  • Prepare for Annual General Meetings

  • Work with professional advisors as required

  • Carry out Trustee Inductions

  • Work with the Treasurer to review funding applications and ensure adherence to the funder’s requirements 

  • Produce legal documents for the charity as required and authorised by the board. (e.g. documents for the bank, funders and the Charity Commission).

 


Knowledge and Skills Required 

A Company Secretary is someone who:

  • Has experience of managing legal affairs, ideally within a charity

  • Has a keen eye for detail

  • Is committed to their role

  • Has experience of using basic databases including Windows based software packages 

  • Has access to internet, email, web, MS Word, MS Excel or equivalent/compatible

  • Can abide by Borderline Arts policies

  • Ensures they are well informed of all organisation activities and plans

  • Is able to ensure decisions are taken and followed-up.

  • Can communicate effectively and has excellent interpersonal skills 

  • Has the ability to work well in a team

  • Is willing to be contacted on an ad hoc basis (within boundaries you set).

  • Has experience of fundraising

  • Has good time-keeping.

  • Has the ability to delegate successfully 

  • Is positive and enthusiastic 

  • Communicates clearly and regularly with the Borderline Arts Chair (what is happening generally, positive steps forward, if anything is going awry, if yourself or team members are not able to complete tasks, etc: Communication is key!



Appointment terms and Time Commitment Required 

  • The Company Secretary is appointed for a term, which is negotiated between the Chair and the applicant. The minimum term is 12 months.

  • The estimated time commitment required as the Company Secretary of Borderline Arts is 3-4 hours per week. Some weeks will be much less, some perhaps a little more (e.g. at the end of the tax year) – so there is a need for flexibility.

  • Attendance at Trustee Meetings (approx 2 hours in length), which occur every three months.

  • At all times, remember that Borderline Art’s focus is to raise awareness/understanding of and reduce stigma surrounding BPD, using the arts – ensure whatever you are doing is achieving that aim, or leading us to be able to do that more.


Benefits 

Being the Company Secretary of Borderline Arts is an opportunity to contribute to the overall development of the charity. The Borderline Arts committee is a friendly, dedicated team who welcomes new members. 

  • 100% of out of pocket expenses that are vital to the role of the Company Secretary are reimbursed. 

  • Access to training and development workshops and seminars. 

  • Opportunity to work in a positive and encouraging environment. 

  • Gain experience of working in a growing dynamic and successful arts and mental health organisation. 

  • Borderline Arts will provide ongoing support and a reference to help your future career.


How to Apply

If you are interested in this role, please fill out out our volunteer Application Form. 

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