Workshop Administrator

A fantastic opportunity has arisen for a volunteer Workshop Administrator for Borderline Arts. Your role will be to carry out administrative tasks related to the Workshops we run in order to ensure Borderline meets its aims and objectives.

 


 

Workshop Administrator:

  • Is the first point of contact for all those who contact Borderline Arts related to our Workshops.

  • Promotes our Workshops.

  • Handles Workshops Bookings. 

  • Liaise with our Treasurer regarding workshop payments.

  • Monitors Workshop material stock.

  • Communicates with Workshop Participants via email and phone. 

  • Makes note of any suggestions for improvement for future workshops and any notable positive comments.

They will be passionate about using the arts to raise awareness of and reduce stigma, and will be a vital part of our exciting and creative team.

The Workshop Administrator will:

  • Check Borderline Arts emails on Tuesdays or Fridays.

  • Answer emails you can and forward others to the relevant person.

  • Make enquiries through phone calls and emails etc, as requested by Borderline Arts staff.

  • Liaises with organisations requesting in-house workshops.

  • Promotes our Workshops (in conjunction with our Social Media Manager and Website Manager).

  • Contacts actors/assistants to get them signed up to help at the workshop (ask facilitator who needs contacting).

  • Books people onto our Workshops.

  • Communicates with those signed up about where to come, reminder emails before the workshop etc.

  • Liaises with our Treasurer to request invoices/ensure all participants/organisations have paid (when applicable).

  • Liaises with the Workshop Facilitator to let them know who's signed up and any other relevant information.

  • Ensures all materials/forms/booklets are ready for the workshop day (the facilitator will explain what is needed).

  • After the workshop, gives completed feedback forms to admin- he'll input them and create a report of the data.

  • Checks through the data to make note of any suggestions for improvement for future workshops and any notable positives to report back to the facilitator and volunteer coordinator.

  • Emails participants after the workshop to thank them for attending.

  • Makes note of any materials that need replenishing after the workshop - informs facilitator.

  • Handle petit cash and pass on receipts/cash to the Treasurer.

  • Complete ad hoc requests from the Borderline Arts Founder/Chairperson in a timely manner.

  • Be accountable to the Borderline Arts Volunteer Coordinator.

  • Work closely with the Borderline Arts Founder as well as other members of staff.

Knowledge and Skills Required

Ideally a General Administrator is someone who:

  • Has strong administrative skills.

  • Is flexible.

  • Is highly motivated and able to work autonomously.

  • Is willing to do menial or routine tasks.

  • Can communicate effectively and has excellent interpersonal skills.

  • Has the ability to work well in a team.

  • Ensures they are well informed of all organisation activities.

  • Ensure they are aware of the future directions and plans of Borderline Arts.

  • Has a good working knowledge of what Borderline Arts is all about.

  • Is positive and enthusiastic.

  • Can abide by Borderline Arts policies.

  • Access to internet, email, web, MS Word, MS Excel or equivalent/compatible.

  • Has experience of using basic databases including Windows based software packages.

  • Has the ability to delegate successfully.

  • Is committed to their role.

  • Communicates clearly and regularly with our Volunteer Coordinator (what is happening generally, positive steps forward, if anything is going awry, if you are not able to complete tasks, etc). Communication is key!

Appointment Terms and Time Commitment Required

  • The Workshop Administrator is appointed for a term, which is negotiated between the Volunteer Coordinator and the applicant. The minimum term is 12 months.

  • The estimated time commitment required as the Workshop Administrator of Borderline Arts is 4-6 hours per week. Some weeks will be much less, some much more – so there is a need for flexibility.

  • Attendance at occasional Team Meetings (approx 1 hour in length).

  • At all times, remember that Borderline Arts’s focus is to raise awareness/understanding of and reduce stigma surrounding BPD, using the arts – ensure whatever you are doing is achieving that aim, or leading us to be able to do that more.

Benefits

Being the Workshop Administrator of Borderline Arts is an opportunity to contribute to the overall development of Borderline Arts. Our committee is a friendly, dedicated team who welcomes new members.

  • 100% of out of pocket expenses that are vital to the role of Workshop Administrator are reimbursed.

  • Gain experience in event management.

  • Access to training and development workshops and seminars.

  • Opportunity to work in a positive and encouraging environment.

  • Gain experience of working in a growing dynamic and successful arts and mental health organisation.

  • Borderline Arts will provide ongoing support and a reference to help your future career.

How to Apply

All the details of how to apply, can be found here at the bottom of the page.

© 2019  Borderline Arts

Registered Charity: 1160324

Read our Data Protection Policy here

Email: contact@borderlinearts.org  Phone: 07754 806814

Mailing List: Sign up here

119 Osmaston Road

Derby

DE1 2GD

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